Gain3d automates the repetitive admin work, like quote follow-ups, data entry, and paperwork, that eats up the time in your day so you can focus on your business instead of working in your business. Your team gets hours back, and nothing falls through the cracks.
Pick the one that sounds like you.
How many quotes went out this month that nobody has chased?
How many times does one order get typed in before it ships?
When everyone is busy and the phone rings, what happens to that call?
If you or your office manager were out for a month, what would stop?
How many hours a week go to filing, forms and finding documents?
Where work comes in, what happens to it next, and who it has to wait on. Switch between the three stages to see what changes.
None of it looks broken from the inside. It only moves when someone has a spare minute, which caps the business at however many hours the office has. Orders get typed in twice, quotes go out and nobody chases them, and documents pile up waiting to be filed. It repeats every week.
None of this needs a new system. It needs the systems you already have to pass the work along. The only question is which workflow is costing you the most right now.
Every build is custom. What turns up in the review decides which of these you actually need, and sometimes the honest answer is none of them yet. Hover a card to open it.
The admin work your team does by hand every week, done by an automation instead, checked by a person.
Information gets typed in once and passed to every place it belongs. Documents get filed when they arrive, not when someone gets to them.
A person approves anything that goes out or goes into your system.
Every enquiry answered and every quote followed up, so the order does not go to whoever stayed in touch.
Quotes get chased until the customer says yes, no or stop, not until someone forgets.
Nothing goes out in your name until you have seen it and said yes.
One place for every lead, quote and customer, deployed around how your business works.
If you already have a CRM or an ERP, we make it work harder rather than sell you a replacement.
Your team is trained on it before it goes live.
One workflow at a time, measured against how it runs today. Hover a card for the detail, or tap it on a phone.
It starts with a free 30-minute front-office review. Then we document the workflow worth automating first and estimate the hours it costs you.
Six things get pulled apart. None of them are guesses; they come from your own inbox and records.
One workflow automated in the systems you already have, tested with your staff, and measured against the baseline from the map.
Nothing goes live until you have seen it and said yes.
Your team is trained on it before it touches real work, and a person approves anything that goes out.
Monitoring, fixes, small changes and a monthly results report. Then the next workflow off the map, when you are ready.
Your first month is risk free. If you do not want to keep it, you pay nothing for our work, only the usage and any subscriptions we connected for you.
Systems and people change. The automations change with them.
We find the admin work eating your team's week, automate it with the systems you already have, prove it saves time, then keep it running. Your first month is risk free.
Order entry from emailed POs, acknowledgements, status updates and quote follow-up.
No Lost Quotes: every RFQ logged, acknowledged and followed up.
Email triage, form filling, and document filing and routing.
Missed-call text-back, lead intake, quote follow-up and review requests.
Rory Stouder spent nine years running CNC machines in orthopedic instrument manufacturing, then nine years running IT for multi-site manufacturing companies. He knows what the office is doing for the floor, and what it takes to change a system people depend on without breaking it.
Your data stays in your systems. Everything runs in your accounts, with only the access it needs, handled with an IT administrator's discipline.
About Gain3d“This is awesome. I've been teaching it to handle additional tasks, including filling out forms as they come into my inbox. It's fantastic. Thank you.”
Thirty minutes, no charge. We find the one workflow worth automating first. If there is not one, we say so.